Graduate School Matching Tuition and Fee Awards (GFA’s)


To request Graduate School Matching Tuition and Fee Awards (GFAs) from the Graduate School:
 

For endowed departmental fellowship requests only (to be submitted by PI or program designee)

At least three (3) weeks prior to when you need confirmation of approval, obtain and complete the following documents:

  1. Copy of the endowment description.
  2. draft of the dean’s cover letter as a Word document containing the following (use departmental endowment cover letter template and insert your information in the highlighted spaces):
    1. Number of semesters of support being requested.
    2. Student's name, graduate program, and degree being pursued.
    3. Your requested deadline for approval notification (your requested deadline must be at least three (3) weeks after the date you submit this GFA request).
    4. Priority level based on CoE priority list.
  3. B.   Once your documents are ready, complete the CoE Cost Share and GFA Funding Request survey, and upload your documents where requested.

If this is not a departmental fellowship but an external award, the process is similar. Those instructions are below.

Principal investigator guidelines (to support external grant and student fellowship requests only)

GFA’s can only be requested for proposals that require cost sharing and/or do not allow tuition and fees to be paid by the sponsor. In these cases, the GFA request must include cost sharing from the college and/or department that is equal to or greater than the dollar amount of tuition and fees requested from the Graduate School. For example: If $16,000 of tuition and fees is requested from the Graduate School, then $16,000 of cost sharing must also come from the college and/or department. 
Note: college/departmental cost sharing is not required for student fellowship proposals.

  1. Please see the college’s GFA priority list to ensure that your request aligns with the college’s priorities. 
  2. Complete the following documents:
    1. Copy of the draft budget in Excel format, showing the proposed OSU cost sharing and listing all students to be supported by the GFA(s).
    2. PDF of program description, or RFP stating that tuition is not covered, or that tuition coverage would help get the grant approved.
    3. draft of the dean’s cover letter as a Word document containing the following (use accompanying template and insert your information in the highlighted spaces): 
      1. Number of semesters of support being requested.
      2. Title of proposal.
      3. Priority level based on CoE priority list.
      4. Proposal deadline.
      5. Cost sharing with your department and/or CoE Associate Dean for Research.
      6. If the student(s) will be working on projects other than their thesis/dissertation work, whether the student(s) is/are/will be pursuing an MS or PhD, the program in which they will be enrolled, and where they will be working on their research (OSU or other location).
      7. List the benefits of working on this project for the student(s).
      8. List (if any) opportunities this experience will provide that the student(s) might not otherwise have.
  3. Once your documents are ready, complete the CoE Cost Share and GFA Funding Request, and upload your documents where requested.
  4. Very Important: If your GFA request is approved by the graduate school and your proposal is awarded funding, you must notify Laura Pearce of the Graduate School, at pearce.58@osu.edu, your HR rep, and graduate program coordinator(s).
  5. If your GFA request is approved by the Graduate School and your proposal is NOT awarded funding, please notify Laura Pearce, at pearce.58@osu.edu, once you receive notification so they may reuse the funds allocated to you.

Please copy both Kirsten Gibbons at gibbons.40@osu.edu and Melanie Senitko at senitko.1@osu.edu on all GFA submissions to the College of Engineering.